Custom membership administration system
For the sports club Velvoc VZW, to which MeijerIT.be is associated as a digital partner, we created a system to ease the tasks of both the treasurer and the secretary. Since a large part of their tasks was done manually, a system was developed that was tailored to the needs of Velvoc VZW, whereby a large part of the membership administration was automated.
In concrete terms, this is a system that automatically sends out membership fees on a pre-set date, offers a payment link and in this way also follows up and debits payments, sends payment reminders if necessary and after payment also automatically generates the documents for the health insurance company and sends it to the member in question.
The benefits for the sports club are:
- Time saving when preparing documents (membership bills, mutuality documents) and when following up payments (no payments can be checked if you use the link and no more reminders to send).
- The chance of errors when preparing documents or following up on payments is drastically limited.
- E-mailing from the backend to a team / the board / sponsors / … without the person sending the mailing having the e-mail addresses (GDPR).
- The system has been developed for clubs and is therefore very user-friendly.
- Fixed price for the system at start-up, afterwards an annual maintenance cost. Unlike other member management systems where you pay an annual amount per affiliated member, this is also a saving for associations from 80 members compared to similar packages.
- Easily generate overviews from the system.
- Link to the website to view team composition.
MeijerIT.be also offers the option of online registrations and payment for camps, internships or other activities.
The participants subscribes via the club’s website, receives a payment link and the subscription is only final once payment has been received. The possibility is provided to generate the document for the health insurance company as well as tax certificate 281.86 for tax deductions for childcare for the participants.
Test it yourself here! To test the situation in which you wish to register an already affiliated member for a sports camp, you can use the number DB20220202.
As you will notice, the membership number is checked against the member database to prevent fraud!
In addition to member management and tools for registrations for camps, internships or other activities, you can also contact MeijerIT.be as club to facilitate a permanent webshop if you want to sell club merchandise online, but also think of temporary webshops for the sale of all kinds of seasonable products for the support of the club greenhouse (waffle sales, wine sales,…)
Is your club looking for a user-friendly and affordable solution for member management or a solution for digital registration and payment of activities or actions to collect money? Contact us via the contact form!
If there are other wishes (multilingual for example), we would be happy to discuss this together. It is certainly possible to add custom functionality to your needs!